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Dear Colleagues,

We would like to call to your attention the following three changes relating to faculty appointments and promotion and tenure dossiers and procedures.

1. INCLUSION OF A STATEMENT OF DIVERSITY, EQUITY AND INCLUSION IN P&T DOSSIERS.

Beginning with faculty hired this year, a statement of diversity, equity, and inclusion will be required as part of the P&T dossier for all faculty tracks and ranks. This statement provides candidates with the opportunity to demonstrate the activities they have undertaken to contribute to diversity, equity, and inclusion. Department and College P&T norms and criteria must be modified to reflect the value placed on efforts directed towards diversity, equity, and inclusion, and the Offices of Diversity and Faculty Affairs will provide additional resources to guide the writing and the evaluation of these statements.  Departmental and college norms must be changed before the beginning of Fall 2021 semester.

A sample form and guidelines for the preparation of a diversity, equity, and inclusion statement may be found here at the end of the summary document of P&T modifications.

NOTE: The Diversity statement will be required for all new faculty; it is optional for faculty who received their first Notice of Appointment (NOA) prior to Aug. 1, 2021.

2. CHANGES TO P&T VOTING RIGHTS AND OTHER GUIDELINES.

Currently, half of existing departments extend voting rights to all rank eligible faculty for promotion and tenure decisions, and approximately half use subcommittees of eligible faculty. For those departments that use subcommittees, several departments use elected faculty members while some are appointed by the Head/Chair of the department. Because appointed committees raise the potential for bias, and because decisions about promotion and tenure are possibly the most important decisions that departments make, we are making two important changes to these rules.

  1. For departments with 50 or fewer eligible faculty members, a P & T committee must be established consisting of all eligible faculty (at least 3 members). For committees larger than 3 members, a seventy-five percent quorum is required to review and vote on promotion and tenure cases. In small units (those with fewer than three eligible voters) the Dean shall establish a P & T committee that includes faculty from other departmental or campus (UIC) units who are qualified by expertise and who meet all other eligibility standards.
  2. For departments with more than 50 eligible faculty members, faculty-elected subcommittees consisting of at least 75% of eligible faculty members or 35 eligible members, whichever is less, will review and vote on P & T cases. Any process variation other than a faculty-elected subcommittee must be approved by the Provost.

A summary of all of the approved P&T modifications can be found here.

3.  ADOPTION OF THE TEACHING MODIFIER FOR NON-TENURE TRACK FACULTY APPOINTMENTS.

On November 12, 2020, the Board of Trustees approved amending the University of Illinois Statutes (Article IX, Section 3c) to include the use of “Teaching” as a modifier for non-tenure track faculty ranks (Teaching Assistant Professor, Teaching Associate Professor, Teaching Professor). Departments with NTT faculty whose primary function is teaching now have available the use of this modifier in place of the previously used “Clinical” modifier. The addition of the Teaching modifier will require modification of Department and College P&T norms and criteria as well as other policies and guidelines. Additional guidance for the use of this modifier will be provided by March 1, 2021. Department and college norms for the inclusion of the Teaching modifier must be changed before the beginning of the Fall 2021 semester and decisions for changes in faculty titles must be made by June 1, 2022.

Sincerely,

Nancy E. Freitag
Vice Provost for Faculty Affairs